Annual General Meeting Documents
AGM minutes and officer reports are available below, organized by year. Select a document to view it in a new window.
2025
71st AGM Minutes (Draft)
April 5, 2025
Key Points:
- Discussion and vote on constitutional changes to enable exclusive cottage bookings for youth groups.
- Election of trustees and non-committee posts for 2025-2026.
- Confirmation of progress on bank account transfers to the new CIO.
Trustee Reports for 2024
Presented at April 2025 AGM
Key Points:
- Reports from Secretary, Treasurer, Investment Manager, Tackle Master, Cottage Warden, Social Secretary, and Editor.
- Summary of the successful 70th anniversary celebrations.
- Financial overview showing a surplus and high member bed nights.
2024
70th AGM Minutes (Draft)
April 5, 2024
Key Points:
- Discussion on allowing youth group bookings to the exclusion of members’ overnight access.
- Election of trustees, with Kay Matthews taking on Editor and Daniel Matthews as Social Secretary.
- Concerns raised over missing library items and chimney cleaning for insurance purposes.
Officer Reports for 2023
Presented at April 2024 AGM
Key Points:
- Reports covering the 70th anniversary planning, finances, investments, and cottage maintenance.
- Treasurer’s report shows a financial surplus for 2023.
- Caving Secretary’s report highlights a healthy interest from new cavers.
2023
69th AGM Minutes
April 1, 2023
Key Points:
- Constitutional amendments passed to introduce a ‘Junior’ membership class for under 18s.
- Amendment passed to change the trustee meeting quorum requirement.
- Membership and bed night fees increased for 2024.
2022
AGM Minutes
April 2, 2022
Key Points:
- Official transition from the old charity (270088) to the new CIO (1197325).
- Election of the first slate of trustees for the new CIO.
- Discussion on creating a constitutional amendment to allow for under 18s membership.